Tools chosen independently
Leadership has limited visibility into usage, approval, and how business information is handled.
KEENPLEX AI SHIELD
Enable business use of AI without losing control of sensitive information.
Your team wants the productivity benefits of AI. Your business needs clear rules, protection for confidential information, and visibility into how those tools are used. Bring those needs together through managed AI governance.
Productive teams. Protected information. Informed leadership.
RESPONSIBLE AI IN PRACTICE
01 · PREPARE
An everyday business request
Summarize this client document.
Client name Sensitive information
02 · CHECK
Apply the agreed policy
Information controls reflect your workflow.
03 · CONTINUE
A clearer path to AI use
An approved request moves forward.
Illustrative workflow using synthetic information. Controls vary by configuration.
THE OPERATING CHALLENGE
AI adoption can move faster than your business policies.
A useful tool can become part of everyday work before leadership knows how it is being used.
Sensitive information in prompts
Confidential information may leave approved business systems through a prompt, upload, or copied passage.
Policies without practical controls
Employees must interpret the rules in the middle of everyday work, creating uncertainty and inconsistent decisions.
Give employees a practical way to use AI responsibly,
with controls that reflect the information your business handles.
THE KEENPLEX APPROACH
Clear rules. Practical protection. Executive visibility.
Connect AI policy, information controls, and ongoing review around how your business operates.
Establish how AI should be used
Discover usage, define approved tools, and establish practical policies that support employee workflows and business priorities.
Reduce sensitive information exposure
Evaluate detection, redaction, masking, and prompt or upload controls for the information and supported environments in scope.
Make oversight easier
Review usage reporting, policy events, and risk priorities so leadership can make informed decisions as adoption develops.
Extend protection to communication
Include email encryption and secure document delivery where the selected package and agreed scope provide them.
HOW IT WORKS
Turn unmanaged AI use into a governed business process.
Begin with the operating reality. Apply appropriate controls. Keep reviewing as the business changes.
Understand current use
Identify workflows, tools, sensitive information, and existing guidance.
Define appropriate rules
Agree approved uses, restricted information, exceptions, and responsibilities.
Apply controls
Configure protection and monitoring for supported environments within the agreed scope.
Review and improve
Review policy events, usage patterns, and changes in employee workflows.
DATA PROTECTION
Protect the information that earns your clients’ trust.
A client record, project design, tax document, or internal procedure needs an appropriate handling policy before it becomes part of an AI workflow.
Start with the information and the workflow.
Identify
What information should remain confidential?
›
Control
Which prompts, uploads, and tools need restrictions?
›
Guide
What should employees do when a control intervenes?
›
Protection is scoped to supported applications, devices, data types, and configured policies.
EXECUTIVE VISIBILITY
Know where AI is helping and where oversight is needed.
Translate usage and policy events into clear priorities for leadership.
Which tools are being used? Which workflows need clearer guidance? What should the business address next?
Identifywhat's being used
Prioritizewhat needs attention
Take actionwith clear next steps
AI governance review
Illustrative dashboardApproved tool usageReview adoption →
Sensitive information eventsReview controls →
Policy exceptionsAssign follow up →
Next priority
Clarify document handling guidance
→
Synthetic illustration. No customer results or live metrics are shown.
INDUSTRY CONTEXT
Governance built around the information your industry handles.
Start with the confidentiality needs, workflows, and operating priorities of your organization.
Law firms
Client confidentiality, matter information, contracts, and legal work.
Explore your industry →
Insurance agencies
Policyholder information, claims, and identity documents.
Explore your industry →
CPA firms
Taxpayer information, payroll, and financial records.
Explore your industry →
Medical practices
Patient information and approved administrative workflows.
Explore your industry →
Dental practices
Patient records, treatment information, and insurance documents.
Explore your industry →
Financial advisory firms
Client financial information, portfolios, and investment documents.
Explore your industry →
Architecture firms
Project information, proposals, drawings, and intellectual property.
Explore your industry →
Manufacturers
Designs, production procedures, formulas, and supplier information.
Explore your industry →PACKAGE PATHWAYS
Choose the level of governance your business needs.
Confirm the controls, service responsibilities, and commercial terms that fit your environment.
AI SHIELD
Essentials
Establish practical controls.
- ✓AI monitoring
- ✓AI data protection
- ✓Browser protection
MOST POPULARMANAGED OVERSIGHT
Professional
Connect controls with managed oversight.
- ✓Essentials capabilities
- ✓Email encryption and dashboards
- ✓Governance reporting and monthly reviews
AI SHIELD
Enterprise
Develop a broader governance program.
- ✓Professional capabilities
- ✓Policy development and training
- ✓Assessments, consulting, and executive support
Package scope, supported environments, availability, and pricing are confirmed in your proposal.
ONGOING PARTNERSHIP
A managed approach to responsible AI adoption.
KeenPlex Technologies is your Operational Technology Partner, connecting governance, cybersecurity, employee workflows, and executive oversight.
Make the service concrete before deployment.
Review a demonstration with synthetic information, discuss a sample policy and report, and agree how implementation and ongoing reviews will work. Controls and reporting can support your governance and compliance efforts. No tool alone establishes compliance or eliminates risk.
Review a demonstration
Discuss a sample policy
Align on implementation
QUESTIONS EXECUTIVES ASK
Understand the scope before you decide.
What is KeenPlex AI Shield?
KeenPlex AI Shield is a managed AI governance offering from KeenPlex Technologies. It helps businesses establish AI usage policies, apply controls to sensitive information, and review activity across supported environments. Available capabilities depend on the selected package and configuration.
What is AI governance?
AI governance establishes how an organization approves, uses, and oversees AI. It defines appropriate workflows, responsibilities, information handling, and review processes so employees have practical guidance and leadership has visibility.
What is shadow AI?
Shadow AI is the use of AI tools without the organization’s approval or oversight. It can leave leadership uncertain about which services employees use and what business information those services receive.
How does AI data protection work?
Depending on the supported environment and configured policies, controls can detect sensitive information, redact or mask content, warn employees, or restrict a prompt or upload. Coverage should be evaluated against the tools and workflows your team actually uses.
Which tools and browsers are supported?
Supported tools, browsers, devices, and controls are established during assessment and scoping. KeenPlex reviews your environment before recommending a configuration. Request a review of the specific applications your team uses.
What information is monitored or retained?
Monitoring and retention depend on the selected service and configuration. During scoping, KeenPlex defines what activity is recorded, who can access it, how long records are retained, and how employees are informed.
Does AI Shield make an organization compliant?
AI Shield supports governance and compliance efforts through appropriate controls, policies, and evidence. Compliance depends on the organization’s wider practices, service agreements, configurations, and applicable requirements. No tool alone establishes compliance.
What happens during an AI Readiness Assessment?
The assessment begins with your business priorities, current AI workflows, and sensitive information. KeenPlex reviews existing guidance and potential gaps, then recommends practical next steps and a suitable scope of protection.